What is a Professional Fundraiser? 

A professional fundraiser (a/k/a commercial fundraiser for charitable purposes, professional solicitor or paid solicitor) is generally defined as a person or entity who, for compensation, directly solicits contributions on behalf of one or more charitable organizations.  A professional fundraiser may have temporary custody of contributions and is permitted to receive percentage-based compensation.

Examples of professional fundraising activity include telemarketing, in-person meetings with prospective major donors, vehicle donations, thrift store operations, event ticket sales, auctions at charity events (including the acquisition of auction items), and operation of certain internet fundraising platforms.

Where Does a Professional Fundraiser Need to Register?

Generally, a professional fundraiser is required to register in any state where they are directly soliciting charitable contributions on behalf of a charity.  With respect to internet solicitations, a state may impose its registration and reporting statutes only on a PFR’s activities that meet the constitutional requirement of “minimum contacts” with that particular state.

Acknowledging these jurisdictional limitations, and given the practical reality that applying (and enforcing) their registration requirements to every internet solicitation is virtually impossible, the National Association of State Charity Officials (NASCO) issued guidelines in 2001 known as the Charleston Principles (the “Principles”).  The Principles are not binding law; however, NASCO encourages state charity regulators to use them as practical guidelines for applying their state laws to online fundraising activities.

The Principles summarize the application of state registration and reporting regimes to PFRs as follows:

1. Entities domiciled within the state.

An entity is domiciled within a particular state if its principal place of business is in the state. However, according to the Principles, a physical presence within a state, such as a branch or regional office, may also be indicative of appropriate state jurisdiction.

2. Out-of-state entities whose non-internet activities would require registration in the state (e.g., inbound telephone or face to face solicitations in the state).

3. Out-of-state entities that solicit through an interactive or non-interactive website and either (a) specifically target persons physically located in the state or (b) receive contributions from the state on a repeated and ongoing basis, or a substantial basis, through or in response to the website solicitation.

The Principles leave the definition of “repeated and ongoing” or “substantial” to the individual states.  Currently, three states, Colorado, Mississippi and Tennessee have, by regulation, formally adopted numerical thresholds.  In Colorado, an entity receives “repeated and ongoing” or “substantial” contributions if it receives at least fifty online contributions, or the lesser of $25,000 or 1% of its total contributions, in online contributions during a fiscal year, respectively.  In Mississippi, an entity receives “repeated and ongoing” or “substantial” contributions if it receives at least twenty-five contributions or $25,000 in online contributions in a year.  In Tennessee, an entity receives “repeated and ongoing” or “substantial” contributions if it receives at least one hundred contributions or $25,000 in online contributions in a year.

Professional Fundraising Contracts

In addition to the registration requirements, state charitable solicitation statutes require that contracts between a charity and a PFR be filed in the states where solicitation activity is occurring and that they include certain provisions. Common contract provisions required by state statute including the following:

• Legal name/address of the charity
• Statement of the charitable purpose for which the solicitation campaign is being conducted
• A clear statement of the fees to be paid to the professional fundraiser
• The effective/termination dates of the contract
• A statement that the charity exercises control and approval over the content, volume and/or frequency of any solicitation
• An estimate of the amount the charity is expected to receive as a result of the solicitation campaign
• California and New York require lengthy cancellation provisions designed to allow the charity to cancel the contract within 10-15 days of signing without penalty
• Several states require the contract to be signed by two authorized officials of the charity

Campaign Financial Reports

Nearly all states that regulate PFRs require them to file a report that accounts for the funds raised in the campaign.  The reports generally require disclosure of the total amount raised, the fee paid to the PFR, and certain campaign expenses.  These reports are required within a certain time period following the end of the campaign (typically ninety days) or, for ongoing campaigns, annually in connection with the anniversary date of the campaign.

Bonds

As part of the registration process, PFRs are required to obtain a surety bond.  The purpose of the bond is to guarantee against malfeasance in the conduct of charitable solicitations.  The face amount of the bonds required by the states range from $10,000 to $25,000.

Point of Solicitation Disclosures

Virtually all states require a PFR to identify its status as a professional fundraiser, and many require the PFR to disclosure that the PFR is being compensated.  If asked by the potential donor, the professional fundraiser must truthfully disclose how much of the donation will go to the charity.

In addition, a number of states require solicitation disclosure notice statements on all written materials used when soliciting contributions.  The required disclosures must include how additional information about the organization may be obtained as well as certain state regulatory agencies’ contact information where donors can obtain further information. Solicitation disclosure notice requirements apply to charitable organizations as well as professional fundraisers.

The solicitation disclosure notice is required to be included on every printed solicitation or written confirmation, receipt, and reminder of a contribution. Customary examples of printed solicitations are direct mail solicitations, fliers, or solicitations contained in a newsletter.  Often overlooked, however, are emails or the organization’s website, which, if it includes a donate button or other request for a donation (including a link to the donate button), is considered a form of written solicitation.

The services that professional fundraisers provide can be of great value to nonprofit organizations. Understanding the regulatory framework governing professional fundraisers will help avoid missteps that can lead to actions by state regulators, including fines and penalties. It is incumbent on both the professional fundraiser and its charity clients to take the steps that ensure compliance under state charitable solicitation laws.  If in doubt, it is always a good idea to seek legal counsel.

The post Are You Paid to Solicit Charitable Contributions for a Charity? You May Need to Register as a Professional Fundraiser first appeared on Perlman Sandbox.

Below is a summary of the key tips provided by NASCO.

NASCO’s Tips for Charities:

1.  “Protect your brand.”  Charities should consider establishing a policy regarding who can fundraise on their behalf, and a process for potential fundraisers to seek authorization.

2.  “Research your charity’s online fundraising presence.” Third-party fundraising platform websites allow charities to carry out their own fundraising campaigns, but many websites also allow individuals to set up peer-to-peer fundraising campaigns without the involvement (or knowledge) of the charity.  (These websites typically partner with a tax-exempt donor-advised fund to receive and receipt donations, and then distribute the donation to the donor’s recommended charity.)  If your charity does not want to be included on a fundraising platform, contact them to request that your organization be removed from the website.

3.  Carefully research fundraising platform policies before using one.  Make sure you understand what kind of fees will be deducted, how donor information will be used by the website, when and how contributions will be sent to the charity, what type of fraud prevention measures are in place, and what kind of accounting a charity can obtain from the website.

NASCO’s Tips for Donors:

1.  “Make sure you are donating to a legitimate charity.”  Confirm that any email or text message solicitation you receive is legitimate by contacting the charity or visiting its website. Be wary of “look-alike” websites (i.e., a website created to look like a real charity’s website) and sound-alike charities (i.e., a charity with a name very similar to that of a reputable and well-known charity).  Before donating, research the legitimacy of a charity through websites like the IRS’s search tool of organizations eligible to receive tax-deductible contributions, Guidestar, and various charity watchdog websites.

2.  Take appropriate steps before initiating or donating to a peer-to-peer fundraising campaign.  Individuals who want to set up a peer-to-peer fundraising campaign should contact the charity to obtain permission to use their name beforehand. In addition, donors should make sure that the donation will go directly to the charity and not to the individual supporter. Donors should make sure they understand what fees will be charged and/or taken out of the donation, and how their personal information will be used by the website.

NASCO’s Tips for Fundraising Platforms:

1.  “Conduct basic due diligence to discourage potentially fraudulent uses of your platform.”  This includes verifying on the IRS website that charities included on the platform are tax-exempt and eligible to receive tax-deductible contributions, and that the charities are registered to solicit donations wherever they are required to do so.  Confirm that any person claiming to work for a charity actually does, and that any bank account information provided is that of the charity and not of any individual.

2.  Obtain written permission from each charity before collecting funds for it. NASCO notes that “[a]t least 38 states require express/written permission from a charity before its name is used in connection with a solicitation.”

3.  Educate charities and their donors who use your website by having clear and transparent terms and conditions for using the platform.

• Clearly disclose what type of vetting will be done before a charity can participate on the website.  Fundraising platforms should make sure this is clearly set forth in their FAQs or other webpage describing how the platform works.
• Be transparent about donation transfer policies and practices. This includes any transaction fees, the portion of the donation that the charity will actually receive, any minimum thresholds that must be donated before funds will be disbursed, and how often funds will be transferred.
• Promptly comply with any request from a charity to be removed from the website. Include contact information specifically for charities to ask questions or report fraud.

4.  Implement anti-fraud measures.  Establish and implement policies and procedures that will help detect and deter fraud, and review and fix flaws in the procedures as they become known.

5.  Be aware of, and comply with, any applicable fundraising regulatory requirements. Depending upon the type of services provided and how your fundraising platform works, “[y]ou may be classified as an unregulated vendor, or a moderately regulated commercial co-venturer or professional fundraising consultant/fund-raising counsel, or a more actively regulated commercial fundraiser/ professional solicitor.”  Make sure you understand your legal status, and comply with any applicable registration, reporting, and contract requirements.

NASCO’s tips on internet and social media fundraising provide plenty of guidance for charities and fundraising platforms to consider, but one issue it does not directly address is when a state has jurisdiction over a charity or fundraising platform whose fundraising activities are carried out on the internet.  Stay tuned for my next blog, which will review state charity regulators’ current guidelines on when state registration and reporting requirements are triggered by internet-based fundraising activities, and highlight some of the legal and practical considerations that nonprofits, fundraisers, and fundraising platforms face when trying to apply them.

The post State Charity Regulators Offer Tips on Internet and Social Media Fundraising first appeared on Perlman Sandbox.